Sturgis Area Community Foundation has an immediate opening for a full-time Office Manager. Interested applicants should send a cover letter and resume to sacf@sturgisfoundation.org.

Job Title: Office Manager

Reports To: Executive Director

Location: Sturgis Area Community Foundation, 214 W Chicago Rd, Sturgis, MI

Employment Type: Full-Time

Hours: Monday-Thursday, 8:00AM-4:30PM, Friday 8:00AM-2:00PM

Position Summary:

The Office Manager plays a critical role in supporting the Executive Director, managing office operations, and ensuring the efficient day-to-day function of the foundation. This individual will serve as a key administrative resource, facilitating communication with boards, volunteers and donors. This role plays a key part in ensuring the timely and accurate processing of gifts, donor acknowledgements, invoices, payments, and expense reimbursements—contributing to our commitment to transparency and fiscal responsibility.

Key Responsibilities:

Administrative Support & Office Management

• Manage daily office operations, ensuring a professional and organized work environment.
• Serve as the first point of contact for visitors, donors, and community partners.
• Ensures office opening and closing in accordance with advertised business hours.
• Handle incoming correspondence, emails, and phone calls, directing inquiries as needed.
• Accurately process all incoming gifts, invoices, grant payment requests, and vendor payments in accordance with foundation policies.
• Prepare check runs and electronic payments, ensuring proper documentation and approvals are in place.
• Maintain up-to-date records of accounts payable transactions and vendor files, including W-9s and contracts.
• Communicate with staff and vendors to resolve discrepancies and respond to payment inquiries.
• Help maintain strong internal controls and compliance with financial procedures.
• Maintain office supplies, technology, and equipment, coordinating with vendors as necessary.
• Oversee document management and records retention in compliance with foundation policies.

Executive Support

• Prepare agendas, presentations, and meeting materials for internal and external meetings.
• Record and distribute meeting minutes for board and committee meetings.
• Assist in drafting correspondence, reports, and communications on behalf of the Executive Director.
• Maintain board member records, ensuring up-to-date contact information and term tracking.

Donor & Community Engagement

• Assist with donor stewardship by preparing acknowledgment letters and donor reports.
• Support fundraising and grantmaking activities, including event planning and logistics.
• Maintain donor and community partner databases, ensuring accurate and timely data entry.
• Help coordinate outreach and communication efforts, including mailings.

Qualifications & Skills:

• High school diploma or equivalent required; associate’s degree in business, accounting or related field preferred.
• 3+ years of experience in office management, executive support, or nonprofit administration.
• Accounts payable or general accounting experience is a plus.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management.
• Ability to handle confidential information with discretion and professionalism.
• Experience with nonprofit governance, donor relations, and event planning is a plus.
• A proactive, resourceful, and collaborative team player with a commitment to the foundation’s mission.

Compensation & Benefits:

• Pay: $22.70 – $27.33 per hour
• Compensation is commensurate with experience. Paid benefits package including health insurance, retirement contributions, parental leave, and paid time off.
• Professional development opportunities.
• A dynamic and mission-driven work environment.
• Sturgis Area Community Foundation is an equal opportunity employer.