Sturgis Area Community Foundation has an immediate opening for a full-time Office Manager/Executive Assistant. Interested applicants should send a cover letter and resume to sacf@sturgisfoundation.org.

Job Title: Office Manager/Executive Assistant

Reports To: Executive Director

Location: Sturgis Area Community Foundation, 214 W Chicago Rd, Sturgis, MI

Employment Type: Full-Time

Hours: Monday-Thursday, 8:00AM-4:30PM, Friday 8:00AM-2:00PM

Position Summary:

The Office Manager/Executive Assistant plays a critical role in supporting the Executive Director, managing office operations, and ensuring the efficient day-to-day function of the foundation. This individual will serve as a key administrative resource, facilitating communication, maintaining records, and assisting with board relations, donor engagement, and special projects.

Key Responsibilities:

Administrative Support & Office Management

• Manage daily office operations, ensuring a professional and organized work environment.

• Serve as the first point of contact for visitors, donors, and community partners.

• Ensures office opening and closing in accordance with advertised business hours.

• Handle incoming correspondence, emails, and phone calls, directing inquiries as needed.

• Maintain office supplies, technology, and equipment, coordinating with vendors as necessary.

• Process invoices, gifts and grants, assist with budget tracking, and support financial administration tasks.

• Oversee document management and records retention in compliance with foundation policies.

Executive Support

• Provide direct administrative support to the Executive Director, including calendar management, scheduling, and travel arrangements.

• Prepare agendas, presentations, and meeting materials for internal and external meetings.

• Record and distribute meeting minutes for board and committee meetings.

• Assist in drafting correspondence, reports, and communications on behalf of the Executive Director.

Board & Committee Coordination

• Coordinate logistics for board and committee meetings, including scheduling, materials preparation, and follow-up communication.

• Maintain board member records, ensuring up-to-date contact information and term tracking.

• Support governance processes, including assisting with board orientation and engagement activities.

Donor & Community Engagement

• Assist with donor stewardship by preparing acknowledgment letters and donor reports.

• Support fundraising and grantmaking activities, including event planning and logistics.

• Maintain donor and community partner databases, ensuring accurate and timely data entry.

• Help coordinate outreach and communication efforts, including mailings.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Nonprofit Management, or a related field (or equivalent experience).

• 3+ years of experience in office management, executive support, or nonprofit administration.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management.

• Ability to handle confidential information with discretion and professionalism.

• Experience with nonprofit governance, donor relations, and event planning is a plus.

• A proactive, resourceful, and collaborative team player with a commitment to the foundation’s mission.

Compensation & Benefits:

• $38K-$40K/year

• Benefits package including health insurance, retirement contributions, and paid time off.

• Professional development opportunities.

• A dynamic and mission-driven work environment.

• Sturgis Area Community Foundation is an equal opportunity employer.